Meeting Minutes ~ January 16th, 2013 ~ Board of Directors
Appoint five voting positions to the Board of Directors
-Finance Representative-Ana Munoz (Tiani Adams and Company chartered accountants)
-Industry Representative-Neil Godbout (The Prince George Citizen)
-Communications Representative (Fraser Hayes, CFUR Radio)
-Student Representative (TBA)
-Advertising Representative (TBA)
Student Union Advisor
-Kallie Smith (NUGSS President) (non-voting member)
Appoint as many as 10 non-voting advisors to the Board of Directors
Interested Individuals:-Edward Quinlan -Adam Chuby-Molly Fredeen-Ashley Schmeisser-Justin Basi-Taylor Preston-Sarah Jackson-Jordan Crosina-Ashley marsh
As set forth by the society act:
found here: http://www.bcregistryservices.gov.bc.ca/local/bcreg/documents/forms/reg20.pdf
Jobs/duties/tasks of the Board of Directors:
It will be the tasks of the Board of directors to make final verdicts on amendments to the constitution, hiring/firing, large spending endeavors, conflicts and complaints between editorial members and/or major changes to editorial progress/process.
It will be the task of the editorial board to discuss, under the direction of the Editor in Chief, the needs for the design and continuation of the paper. This includes asking, through drafted proposals to the board of directors the purchase of: office supplies, purchases of computers, purchases of computer programs, honorarium increases etc; The desire to: ask for a performance review of an editorial member, resolve a conflict within the editorial board or board of directors.
All decisions made will be determined by votes of majority after mandatory advisory from non-voting members.
The editorial board will have their contracts of employment changed to accommodate the responsibilities of the Board of Directors.
The Board of Directors will come into effect following the completion of the constitution amendments and job policies of the editorial board.
Reference: Mike Davies (Editor in Chief) -The Omega (TRU) – (250)828-5069
(First/ Last) Name: ____________________________________________________
Year of Study: ____________________________________________________
Faculty and Program of Study: __________________________________________
Briefly explain why you would like to be a non-voting member on the Over The Edge Board of Directors: ___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Do you currently contribute to The “Over The Edge” publication and/or plan to contribute in addition to your time spent on the board? ——————————————————————– (Please circle) Yes/No
Briefly explain your current and future contributions to the “Over The Edge” Newspaper:
Will you be able to commit to a minimum of 5 hours a month with hours varying if extraordinary meetings need be held in order for amendments, conflicts, hiring/firing which requires the Board to be resolved? ———————————————————————————————- (Please circle) Yes/No
Will you be able to maintain a voluntary position on the board for a minimum of two semesters (fall and winter) with a maximum of four semesters before review? —————————— (Please circle) Yes/No
Do you adhere and agree to the use of the Roberts Rules of Order for deliberation? (Please circle) Yes/No
Do you agree to adhere to the University of Northern British Columbia “Codes of Conduct in” any and all actions or judgements towards students and faculty of UNBC, members of “Over The Edge” Board of Directors, the Editorial Staff of “Over The Edge” and the UNBC community?——— (Please circle) Yes/No
Will you be willing to undergo a criminal record check? ———————————- (Please circle) Yes/No
I understand that this position is voluntary and that this position will only be offered in the fall and winter semesters of The University of Northern British Columbia’s dates of operation.
I understand that my time spent on the Board of Directors does not assume a position as a hired member of the “Over The Edge” team if a position should arise during or after my time as a non-voting board member of the “Over The Edge”. I understand that for every hired position, the best trained applicants will be hired and the avenues for hiring will follow the conventional practices that everyone has equal opportunity and equal chance of the resulted position.
I will commit to a minimum of 5 hours a month with these hours varying if extraordinary meetings need to be held -in order for amendments, conflicts, hiring/firing or other extenuating issues- and require the Board in order to be resolved.
I will be able to maintain a voluntary position on the board for a minimum of two semesters (fall and winter) with a maximum of four semesters before undergoing a mandatory review of my position.
I will adhere and agree to the use of the “Roberts Rules of Order” for debate and deliberation.
I agree to adhere to the University of Northern British Columbia “Codes of Conduct” in any and all actions or judgements towards students and faculty of UNBC, members of “Over The Edge”, the “Over The Edge” Board of Directors, the Editorial Staff of “Over The Edge” and the UNBC community.
I understand that early dismissal from a position on the “Over The Edge” Board of Directors will be evaluated on a case by case basis and the verdicts will be voted on by the voting members of the Board of Directors. Additionally, I understand that any failure to adhere to the rules and regulations set forth in this agreement will result in disciplinary action and if necessary, legal enforcement.
By signing this document understand that I, as an applicant for a position on the “Over The Edge” Board of Directors, must adhere to the conditions explained to me in this the application agreement. I understand that this document will become legally binding once signed and dated and once a position has been acquired.
Legal Name: ____________________________________
Signed this day ______ , Month of_______ , Year of __________